1. Contact the Alumni Association at
E-Mail for Class List
request a class list. This can also be
in the form of mailing labels. This list will most likely be
incomplete and contains old addresses. We ask that at the end of your
reunion process, you share the additions, corrections and updates with us.
2. Form a Committee to help plan the
reunion. Let us know about your reunion so that we can update the
Reunion Web Page on the Alumni Web Site. We will refine the reunion
details as your planning continues.
3. Decide what kind of event you want
4. Firm up a date for your reunion:
allow at least 6 weeks from sending of the first mailing to date of reunion.
5. Make reservations as soon as you can for
hotel, facility, park, school, etc. where event will be held. Event
spaces can fill quickly.
6. Put together a reunion notification
letter, postcard, form. Be as precise as possible with information,
directions, individual costs, dates, times. Make sure you have enough time
to mail and get forms returned before date of event. If prepaid
tickets are required for a dinner head count, make them available for
"will call" at the door rather than mailing the tickets to classmates
7. Create a memory book/directory/list to
share information about one another.
8. Allow for enough time to get a head
count of who is attending,
depending on type of reunion. (If it is
a potluck picnic at Clark Park here in Molalla, for example, you don't need
a tally of who is coming. You just need to plan food according to alphabet,
or whichever way you agree upon. If you plan a buffet or sit-down dinner in
Portland, you definitely will need to know the number attending about two
weeks before the event.
9. When setting your dollar cost, you
need to factor cost of the room, facility, space, the cost of the meal,
beverages, tips, paper products, postage, miscellaneous costs, and "cushion"
amount. Unless you want to do all the financial backing and be
reimbursed for expenses, your committee or you will need to put money up
front to buy postage, envelopes, reservation deposits. Consider
starting a checking or savings account. Charge enough for your event to have
a nest egg left for the next reunion committee.
10. Keep a master list/card file/database to
give to the next reunion committee and return an updated copy to the Molalla
Alumni Association to update the database. If the list is "machine
readable" (like a spreadsheet or word processing document), that is even
11. At the reunion, you need to plan a short
class meeting to create a committee for your next reunion. Make a point to
have people send "We've Moved" notices so you keep your class list as
current as you can.
12. The Molalla Alumni Association has been
providing help and addresses for reunions since 1924. We also have set
up a foundation to provide scholarships to the current year's seniors.
Currently, we have about $175,000.00 in the Scholarship Foundation fund (MASF),
which has been donated by alumni, friends and family of Alumni, and
bequeaths from estates. We are a registered, tax exempt 501 [c] 3
foundation. If anyone wants to donate or work on any of the committees
for the MAA, they can contact Joan Deardorff at 503-829-9140 (day) or
503-829-4282 (evenings), mail to P.O. Box 454, Molalla, OR 97038, or by
E-Mail Joan Deardorff.
Although this is a brief overview of what to
do, you can be as elaborate or simple as your tastes and finances dictate.
You can plan prizes or awards (who came the farthest, most
changed/unchanged, etc.) Plan for housing guests in motels/ hotels
nearby to your event-give them choices at various priced accommodations. The
main thing is to renew acquaintances and relive good times with friends from